Assistant to the Directors- vacancy in Uk

Job title:Assistant to the Directors
Closing Date: Monday, 27 May 2013
Location:London, EC1N 2HS, United Kingdom
Job Description for Assistant to the Directors:

• Reporting to: Management Team
• Line managed by: Projects Advisor, Directors' Office 
• Aim of Post

To provide a full range of professional support to the senior management team of Global Witness, proactively anticipating needs and taking initiative to improve the effective functioning of their internal and external-facing roles.
Key Responsibilities

    Provide a full range of professional support and proactively anticipate needs for up to five senior directors. A major element of the day-to-day work can consist of diary management, scheduling and hosting directors' individual and joint meetings, and making international and domestic travel arrangements. You will need to be able to juggle and prioritise demanding and conflicting priorities in order to effectively support all directors and be responsive to urgent tasks.

    Provide support to the directors in their Management Team and Board capacities, including preparing and distributing meeting agendas and materials, taking meeting minutes, and ensuring follow-up of action points.

    Facilitate the directors' internal and external relationships and communications. This involves assisting with correspondence and emails, screening and dealing with telephone calls for the directors, and liaising with Global Witness staff and external contacts on behalf of the directors, and can require dealing with urgent tasks in the directors' absence.

    Effectively manage information and telecommunications on behalf of the directors. This involves maintaining and improving systems for filing and electronic storage of work and contacts, and handling all confidential information about campaigns and the internal management of the organisation with discretion. You will also need a moderate level of IT-literacy and feel comfortable handling complicated telecommunications arrangements for meetings.

    Manage other tasks as needed and as delegated by the directors. This includes supporting the Facilities Officer in answering the general phone and office door intercom, coordinating volunteers' work as needed, assisting with small pieces of research, and anything else that is needed to support the directors in effectively carrying out their work.

Person Specification

Essential

    Demonstrable experience of working in a similar role, preferably supporting senior directors and / or involving complicated international travel and telecommunications arrangements.
    Experience of working to tight deadlines in a fast-paced environment with changing priorities.
    Initiative and self-motivation as well as the ability to anticipate needs.
    Creative problem-solving skills and a focus on outcomes.
    Strong organisational skills, but also flexibility and responsiveness to changing priorities and needs.
    People skills and the ability to influence with tact, discretion and diplomacy.
    The ability to manage a workload independently, while juggling priorities of equal importance and urgency.
    Resilience and calm when faced with challenging and demanding situations.
    Confidence and willingness to learn.
    Strong IT skills, including Microsoft Office, Windows and remote working, and comfortable with basic IT problem-solving for the directors.
    Excellent verbal and written communications skills.
    An enthusiastic interest in the range of Global Witness campaigns.

Desirable

    Previous NGO experience.
    Knowledge of international development, environmental, and corruption issues and visit Global Witness' areas of work.
    Motivated by dynamic and informal team-based working environment.
How to apply: visit; http://unjobs.org/vacancies/1368429247107