Executive Assistant(Edelman) career opportunity in UK

Job Title: Executive Assistant
Location: LONDON
Job type:Full-time
Company: Edelman
Deadline: 28/08/2013
Job Req #: 3085
Description

The Company:
Edelman is the largest Public Relations Company in the world. Since its establishment in 1952, the company has developed to become truly international, operating in 66 offices around the world. The London office now boasts over 40 years of providing first-class PR services to over 100 clients.

The Role:
This is a unique opportunity to provide first class support to the Global Vice-Chairman, Brand Properties and assist with the Edelman Content team. The role requires an energetic, calm, enthusiastic self-starter, able to work under pressure in a fast paced business environment. We are looking for someone to grow into the role and establish strong relationships within the network quickly. Previous experience working in a similar role within a communications agency will be an advantage.

Summary of Responsibilities:

• Diary management – including arranging internal and external meetings and conference calls
• Organise and coordinate extensive diary and international travel arrangements
• Regularly booking local cars and taxis for the GVP
• General administration and other ad hoc tasks
• Weekly input, review and submission of timesheets and company expenses, whilst liaising with accounts department regarding any client billing issues
• Create, edit and review PowerPoint presentations
• Project coordination and event management as required
• Provide research assistance

Key Requirements:

• Advanced Microsoft Office skills, particularly Outlook, Word, Excel and PowerPoint
• Ability to learn and effectively use I.T software
• High level diary, logistical and travel management skills
• Proactive solutions orientated approach
• Excellent written and oral communication skills – ability to liaise confidently with internal and externalVIPs
• High level organisation and time management skills with the ability to be proactive, effectively prioritise tasks and efficiently respond to urgent requests
• Experience in meeting administration, event management and project coordination
• Previous experience as an Executive Assistant providing support to two or more people at the executive level
• Demonstrable experience undertaking financial tasks such as budget maintenance, invoicing, billing and processing expenses
• Previous experience working in a role that required the ability to work with stakeholders in different time zones
• Strong attention to detail
• Ability to remain flexible, accommodating changes in schedules and logistics
• High level of patience coupled with the ability to remain calm under pressure whilst being sensitive to the demands of executive level positions
• A team player, who can be discreet and professional in the workplace
• Ability to coordinate conflicting priorities

How to Apply: Click here