Job Title: Executive Officer, D1
Department/ Office:Department of Political Affairs
Location: NEW YORK
Deadline:16 August 2013
Job Opening number:13-ADM-DPA-28619-R-NEW YORK(G)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
The Executive Officer reports directly to the Under-Secretary-General for Political Affairs.
Responsibilities:
Within delegated authority, the Executive Officer will be responsible for the following duties:
POLICY AND PLANNING:
• Assists the Under Secretary-General and senior management in the development and implementation of the administrative and financial framework.
• Provide strategic advice to DPA senior management on budgeting, financial, procurement, human resources and general administration issues and practices.
• Supports the planning and implementation of Special Political Missions.
Produces major/complex reports for management.
• Participates, on behalf of the Department, in task forces of the Secretariat on human resources and administrative matters, including the implementation of the information management systems.
• Ensures that DPA is well positioned to engage with and effectively implement new and emerging Secretariat initiatives and tools such as Inspira, IPSAS and Umoja.
HUMAN RESOURCES MANAGEMENT:
• Takes the lead in coordinating the full range of staff and human resource administration-related issues, ensuring departmental requirements both in the field and at headquarters are met. This involves overseeing development and maintenance of staffing table records; interpretation and application of staff rules relating to human resource issues; preparation of staffing projects and other ad hoc status reports on those issues.
• Identifies potential management reviews of high sensitivity and complexity. Defines problems to be addressed in management reviews; directs the work of review teams through all stages.
• Ensures all actions are in compliance with IMIS operational procedures for recruitment, transfer, placement and separation of staff, promotions as well as mobility and career development; gender equality and staff-management relations.
• Provides expert advice with respect to conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
BUDGET AND FINANCE:
• Serves as DPA's lead financial officer, providing guidance to DPA Senior Management on financial matters including procurement, and advising the management on financial implications of strategic options under consideration. Takes the lead in securing the required resources for the Department from United Nations’ administration resources, trust funds and grant programmes.
• Monitors expenditures to ensure that they remain within authorised levels. Exercises control over budgetary expenditures from these resources and advise more senior staff regarding the allocation/availability of budget resources.
• Develops, establishes and maintains a set of sound policies, procedures, standards and tools that are consistent with UN policy and practice in order to ensure proper accounting, financial management and control.
• Serves as lead financial officer to DPA, providing guidance and direction on business and resource planning. Formulates strategic direction and evaluates strategic options, particularly in terms of resource implications. Assumes the lead role in monitoring and supporting the execution of these strategies to achieve maximum impact.
• Prepares internal financial reports and responses to Internal and External Audit observations in compliance with the Financial Rules and Regulations.
GENERAL ADMINISTRATION:
• Plans, organises and implements support services.
• Manages administrative staff of the department and prepares performance reports and medium-term plans for this staff.
Competencies
• PROFESSIONALISM: Ability to provide specialized advice in a broad range of human resources management, financial, administrative areas to the Head of Department/Office and managers. Ability to apply UN rules, regulations, policies and guidelines in work situations and prepare reports or rational with respect to key administrative decisions. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
• COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• LEADERSHIP: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands.
Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
• JUDGEMENT/DECISION-MAKING: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.
Education
Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law or related area. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of fifteen years of progressively responsible experience in administration, budget, finance, human resources management, or related field, of which a minimum of 10 years in the United Nations system is required.
Experience in management of large teams is required.
Experience in more than one area of administration is highly desirable.
Experience in the management of voluntary funds at the United Nations is highly desirable.
Experience serving in a UN field Mission is desirable.
Qualifying years of experience are calculated following the receipt of the first-level university degree recognised by the United Nations.
Languages:
English and French are the working languages of the UN Secretariat. For this post, fluency in English (both oral and written) is required; Fluency in French is desirable. Knowledge of another UN official language is an advantage.
Assessment Method
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice
- Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
How to apply: Visit; https://inspira.un.org/psc/UNCAREERS/EMPLOYEE/HRMS/c/UN_CUSTOMIZATIONS.UN_JOB_DETAIL.GBL?Page=UN_JOB_DETAIL&Action=A&JobOpeningId=28619
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